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These forms are provided to assist business owners and others in understanding important points to consider in different transactions. They are offered with the understanding that no legal advice, accounting, or other professional service is being offered by these documents or on this website. Laws vary in the different states. Agreements acceptable in one state may not be enforced the same way under the laws of another state. Also, agreements should relate specifically to the particular facts of each situation. Therefore, it is important to consult legal counsel whenever utilizing these forms. The Forms are not a substitute for legal advice YourFreeLegalForms.com is not engaged in recommending or referring members on the site or making claims about the competence, character or qualifications of its participating members.
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Form #602

Financial Proposal Forms

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Financial Proposal Forms - free to use

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Form  FIN-1  Financial Proposal Submission Form

 

 

[Location, Date]

 

To:          [Name and address of Client]

 

 

Dear Sir,

 

                We, the undersigned, offer to provide the consulting services for [Insert title of assignment] in accordance with your Request for Proposal dated [Insert Date] and our Technical Proposal.  Our attached Financial Proposal is for the sum of [Insert amount(s) in words and figures1].  This amount is exclusive of the taxes, which shall be identified during negotiations and shall be added to the above amount.

 

                Our Financial Proposal shall be binding upon us subject to the modifications resulting from Agreement negotiations, up to expiration of the validity period of the Proposal, i.e. before the date indicated in Paragraph Reference 1.12 of the Data Sheet.

 

                No commissions or gratuities have been or are to be paid by us to agents relating to this Proposal and Agreement execution.

 

                We understand you are not bound to accept any Proposal you receive.

 

                We remain,

 

Yours sincerely,

 

Authorized Signature [In full and initials]:                                                                                       

Name and Title of Signatory:                                                                                                                 

Name of Firm:                                                                                                                                              

Address                                                                                                                

                                                                                                                                

Form  FIN-3  Breakdown of Costs by Activity1

 

 

 

 

Group of Activities (Phase):2

                                                                   

                                                                   

Description:3

                                                                             

                                                                                                                                                                     

Cost component

Costs

[Indicate Foreign Currency # 1]4

Pak Rupees

Remuneration5

 

 

Reimbursable Expenses 5

 

 

Subtotals

 

 

 

 

 

 

1      Form FIN-3 shall be filled at least for the whole assignment.  In case some of the activities require different modes of billing and payment (e.g.: the assignment is phased, and each phase has a different payment schedule), the Consultant shall fill a separate Form FIN-3 for each group of activities.  For each currency, the sum of the relevant Subtotals of all Forms FIN-3 provided must coincide with the Total Costs of Financial Proposal indicated in Form FIN-2.

2      Names of activities (phase) should be the same as, or correspond to the ones indicated in the second column of Form TECH-8.

3      Short description of the activities whose cost breakdown is provided in this Form.

4      Indicate between brackets the name of the foreign currency.

5      For each currency, Remuneration and Reimbursable Expenses must respectively coincide with relevant Total Costs indicated in Forms FIN-4, and FIN-5.

Form  FIN-4  Breakdown of Remuneration1

(This Form FIN-4 shall only be used when the Time-Based Form of Agreement has been included in the RFP)

                                                                                                                                                                                                                                                        

 

Group of Activities (Phase):                                                                                                                                                                         

Name2

Position3

Staff-month Rate4

Input5

(Staff-months)

[Indicate Foreign Currency # 1]6

Pak Rupees

Foreign Staff

 

 

 

 

 

 

 

[Home]

 

 

 

[Field]

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Local Staff

 

 

 

 

 

 

 

[Home]

 

 

 

[Field]

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Total Costs

 

 

 

 

1      Form FIN-4 shall be filled for each of the Forms FIN-3 provided.

2      Professional Staff should be indicated individually; Support Staff should be indicated per category (e.g.: draftsmen, clerical staff).

3      Positions of Professional Staff shall coincide with the ones indicated in Form TECH-5.

4      Indicate separately staff-month rate and currency for home and field work.

5      Indicate, separately for home and field work, the total expected input of staff for carrying out the group of activities or phase indicated in the Form.

6      Indicate between brackets the name of the foreign currency.  For each staff indicate the remuneration in the column of the relevant currency, separately for home and field work.  Remuneration = Staff-month Rate x Input.

Form  FIN-5  Breakdown of Reimbursable Expenses1

(This Form FIN-5 shall only be used when the Time-Based Form of Agreement has been included in the RFP)

                                                                                                                                                                                                                                                        

 

Group of Activities (Phase):                                                                                                                                                                                 

Description2

Unit

Unit Cost3

Quantity

[Indicate Foreign Currency # 1]4

Pak Rupees

 

Per diem allowances

Day

 

 

 

 

 

International flights5

Trip

 

 

 

 

 

Miscellaneous travel expenses

Trip

 

 

 

 

 

Communication costs between [Insert place] and [Insert place]

 

 

 

 

 

 

Drafting, reproduction of reports

 

 

 

 

 

 

Equipment, instruments, materials, supplies, etc.

 

 

 

 

 

 

Shipment of personal effects

Trip

 

 

 

 

 

Use of computers, software

 

 

 

 

 

 

Laboratory tests.

 

 

 

 

 

 

Subagreements

 

 

 

 

 

 

Local transportation costs

 

 

 

 

 

 

Office rent, clerical assistance

 

 

 

 

 

 

Training of the Client’s personnel 6

 

 

 

 

 

                                                                                                                Total Costs

 

 

 

1    Form FIN-5 should be filled for each of the Forms FIN-3 provided, if needed.

2    Delete items that are not applicable or add other items according to Paragraph Reference 3.6 of the Data Sheet.

3    Indicate unit cost and currency.

4    Indicate between brackets the name of the foreign currency.  Indicate the cost of each reimbursable item in the column of the relevant currency.  Cost = Unit Cost x Quantity.

5    Indicate route of each flight, and if the trip is one- or two-ways.

6    Only if the training is a major component of the assignment, defined as such in the TOR

Form  FIN-5  Breakdown of Reimbursable Expenses

(This Form FIN-5 shall only be used when the Lump-Sum Form of Agreement has been included in the RFP.  Information to be provided in this Form shall only be used to establish payments to the Consultant for possible additional services requested by the Client)

                                                                                                                                                                                                       

 

 

Description1

Unit

Unit Cost2

 

Per diem allowances

Day

 

 

International flights3

Trip

 

 

Miscellaneous travel expenses

Trip

 

 

Communication costs between [Insert place] and [Insert place]

 

 

 

Drafting, reproduction of reports

 

 

 

Equipment, instruments, materials, supplies, etc.

 

 

 

Shipment of personal effects

Trip

 

 

Use of computers, software

 

 

 

Laboratory tests.

 

 

 

Subagreements

 

 

 

Local transportation costs

 

 

 

Office rent, clerical assistance

 

 

 

Training of the Client’s personnel 4

 

 

 

 

 

 

1    Delete items that are not applicable or add other items according to Paragraph Reference 3.6 of the Data Sheet.

2    Indicate unit cost and currency.

3    Indicate route of each flight, and if the trip is one- or two-ways.

4    Only if the training is a major component of the assignment, defined as such in the TOR.

Appendix

 

Financial Negotiations - Breakdown of Remuneration Rates

(Not to be used when cost is a factor in the evaluation of Proposals)

 

1.            Review of Remuneration Rates

 

1.1          The remuneration rates for staff are made up of salary, social costs, overheads, fee that is profit, and any premium or allowance paid for assignments away from headquarters.  To assist the firm in preparing financial negotiations, a Sample Form giving a breakdown of rates is attached (no financial information should be included in the Technical Proposal).  Agreed breakdown sheets shall form part of the negotiated agreement.

 

1.2          The Client is charged with the custody of government funds and is expected to exercise prudence in the expenditure of these funds.  The Client is, therefore, concerned with the reasonableness of the firm’s Financial Proposal, and, during negotiations, it expects to be able to review audited financial statements backing up the firm’s remuneration rates, certified by an independent auditor.  The firm shall be prepared to disclose such audited financial statements for the last three years, to substantiate its rates, and accept that its proposed rates and other financial matters are subject to scrutiny.  Rate details are discussed below.

 

                (i)           Salary

                                This is the gross regular cash salary paid to the individual in the firm’s home office.  It shall not contain any premium for work away from headquarters or bonus (except where these are included by law or government regulations).

 

                (ii)          Bonus

                                Bonuses are normally paid out of profits.  Because the Client does not wish to make double payments for the same item, staff bonuses shall not normally be included in the rates.  Where the Consultant’s accounting system is such that the percentages of social costs and overheads are based on total revenue, including bonuses, those percentages shall be adjusted downward accordingly. Any discussions on bonuses shall be supported by audited documentation, which shall be treated as confidential.

 

                (iii)         Social Costs

                                Social costs are the costs to the firm of staff’s non-monetary benefits. These items include, inter alia, social security including pension, medical and life insurance costs, and the cost of a staff member being sick or on vacation.  In this regard, the cost of leave for public holidays is not an acceptable social cost nor is the cost of leave taken during an assignment if no additional staff replacement has been provided. Additional leave taken at the end of an assignment in accordance with the firm’s leave policy is acceptable as a social cost.

 

                (iv)         Cost of Leave

                                The principles of calculating the cost of total days leave per annum as a percentage of basic salary shall normally be as follows:

 

                                Leave cost as percentage of salary 1

 

                                It is important to note that leave can be considered a social cost only if the Client is not charged for the leave taken.

 

                (v)          Overheads

                                Overhead expenses are the firm’s business costs that are not directly related to the execution of the assignment and shall not be reimbursed as separate items under the agreement.  Typical items are home office costs (partner’s time, non-billable time, time of senior staff monitoring the project, rent, support staff, research, staff training, marketing, etc.), the cost of staff not currently employed on revenue-earning projects, taxes on business activities and business promotion costs.  During negotiations, audited financial statements, certified as correct by an independent auditor and supporting the last three years’ overheads, shall be available for discussion, together with detailed lists of items making up the overheads and the percentage by which each relates to basic salary.  The Client does not accept an add-on margin for social charges, overhead expenses, etc., for staff who are not permanent employees of the firm.  In such case, the firm shall be entitled only to administrative costs and fee on the monthly payments charged for subcontracted staff.

 

                (vi)         Fee or Profit

                                The fee or profit shall be based on the sum of the salary, social costs, and overhead.  If any bonuses paid on a regular basis are listed, a corresponding reduction in the profit element shall be expected.  Fee or profit shall not be allowed on travel or other reimbursable expenses, unless in the latter case an unusually large amount of procurement of equipment is required.  The firm shall note that payments shall be made against an agreed estimated payment schedule as described in the draft form of the agreement.

 

                (vii)        Away from Headquarters Allowance or Premium

                                Some Consultants pay allowances to staff working away from headquarters.  Such allowances are calculated as a percentage of salary and shall not draw overheads or profit.  Sometimes, by law, such allowances may draw social costs.  In this case, the amount of this social cost shall still be shown under social costs, with the net allowance shown separately.  For concerned staff, this allowance, where paid, shall cover home education, etc.; these and similar items shall not be considered as reimbursable costs.

 

                (viii)      Subsistence Allowances

                                Subsistence allowances are not included in the rates, but are paid separately and in pakistani currency.  No additional subsistence is payable for dependents¾the subsistence rate shall be the same for married and single team members.

 

                               

Sample Form

 

 

 

Consulting Firm:                                                                                             

Assignment:                                                                                                      Date:

 

 

Consultant’s Representations Regarding Costs and Charges

 

 

We hereby confirm that:

 

(a)          the basic salaries indicated in the attached table are taken from the firm’s payroll records and reflect the current salaries of the staff members listed which have not been raised other than within the normal annual salary increase policy as applied to all the firm’s staff;

 

(b)          attached are true copies of the latest salary slips of the staff members listed;

 

(c)           the away from headquarters allowances indicated below are those that the Consultants have agreed to pay for this assignment to the staff members listed;

 

(d)          the factors listed in the attached table for social charges and overhead are based on the firm’s average cost experiences for the latest three years as represented by the firm’s financial statements; and

 

(e)          said factors for overhead and social charges do not include any bonuses or other means of profit-sharing.

 

                                                                                                               

[Name of Consulting Firm]

 

                                                                                                                                                                                               

Signature of Authorized Representative                                              Date

 

Name:                                                                                                 

 

Title:                                                                                                    

Contributed by
FastDue.com
 
Name of Firm FastDue.com
Location Fairfield, Iowa, United States
Total Forms Contributed 74
Phone 641-209-1761
Website http://fastdue.com
Email
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Terms Of Use

Submissions to this site, including any legal or business forms, posts, responses to questions or other communications by contributors are not intended as and should not be construed as legal advice. You are strongly encouraged to consult competent legal council before engaging in any action based upon content contained on this site.

These downloadable forms are only for personal use. Retransmission, redistribution, or any other commercial use is prohibited. This includes reposting forms from this site to another site offering free legal or other document forms for download.

Please note that the donator may have included different usage terms regarding this form, and you agree to abide by these terms. It is highly recommended that you have a licensed attorney review any legal documents for which you are searching in order to make sure that your needs are being properly and completely satisfied.

Your use of this site constitutes your acceptance of our terms of use and your agreement to hold this site, its officers, employees and any contributors to this site harmless for any damage you might incur from your use of any submissions contained on this site. If you do not agree to the above terms, please do not proceed.

These forms are provided to assist business owners and others in understanding important points to consider in different transactions. They are offered with the understanding that no legal advice, accounting, or other professional service is being offered by these documents or on this website. Laws vary in the different states. Agreements acceptable in one state may not be enforced the same way under the laws of another state. Also, agreements should relate specifically to the particular facts of each situation. Therefore, it is important to consult legal counsel whenever utilizing these forms. The Forms are not a substitute for legal advice YourFreeLegalForms.com is not engaged in recommending or referring members on the site or making claims about the competence, character or qualifications of its participating members.
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