Form  FIN-1  Financial Proposal Submission Form

[Location, Date]

To:          [Name and address of Client]

Dear Sir,

                We, the undersigned, offer to provide the consulting services for [Insert title of assignment] in accordance with your Request for Proposal dated [Insert Date] and our Technical Proposal.  Our attached Financial Proposal is for the sum of [Insert amount(s) in words and figures¹].  This amount is exclusive of the taxes, which shall be identified during negotiations and shall be added to the above amount.

                Our Financial Proposal shall be binding upon us subject to the modifications resulting from Agreement negotiations, up to expiration of the validity period of the Proposal, i.e. before the date indicated in Paragraph Reference 1.12 of the Data Sheet.

                No commissions or gratuities have been or are to be paid by us to agents relating to this Proposal and Agreement execution.

                We understand you are not bound to accept any Proposal you receive.

                We remain,

Yours sincerely,

Authorized Signature [In full and initials]:                                                                                       

Name and Title of Signatory:                                                                                                                 

Name of Firm:                                                                                                                                              

Address:                                                                                                                  

Form  FIN-2  Summary of Costs

1      Indicate between brackets the name of the foreign currency.

2      Indicate the total costs, net of local taxes, to be paid by the Client in each currency.  Such total costs must coincide with the sum of the relevant Subtotals indicated in all Forms FIN-3 provided with the Proposal.

1      Form FIN-3 shall be filled at least for the whole assignment.  In case some of the activities require different modes of billing and payment (e.g.: the assignment is phased, and each phase has a different payment schedule), the Consultant shall fill a separate Form FIN-3 for each group of activities.  For each currency, the sum of the relevant Subtotals of all Forms FIN-3 provided must coincide with the Total Costs of Financial Proposal indicated in Form FIN-2.

2      Names of activities (phase) should be the same as, or correspond to the ones indicated in the second column of Form TECH-8.

3      Short description of the activities whose cost breakdown is provided in this Form.

4      Indicate between brackets the name of the foreign currency.

5      For each currency, Remuneration and Reimbursable Expenses must respectively coincide with relevant Total Costs indicated in Forms FIN-4, and FIN-5.

Form  FIN-4  Breakdown of Remuneration¹

(This Form FIN-4 shall only be used when the Time-Based Form of Agreement has been included in the RFP)

1      Form FIN-4 shall be filled for each of the Forms FIN-3 provided.

2      Professional Staff should be indicated individually; Support Staff should be indicated per category (e.g.: draftsmen, clerical staff).

3      Positions of Professional Staff shall coincide with the ones indicated in Form TECH-5.

4      Indicate separately staff-month rate and currency for home and field work.

5      Indicate, separately for home and field work, the total expected input of staff for carrying out the group of activities or phase indicated in the Form.

6      Indicate between brackets the name of the foreign currency.  For each staff indicate the remuneration in the column of the relevant currency, separately for home and field work.  Remuneration = Staff-month Rate x Input.

Form  FIN-4  Breakdown of Remuneration¹

(This Form FIN-4 shall only be used when the Lump-Sum Form of Agreement has been included in the RFP.  Information to be provided in this Form shall only be used to establish payments to the Consultant for possible additional services requested by the Client)

1      Form FIN-4 shall be filled in for the same Professional and Support Staff listed in Form TECH-7.

2      Professional Staff should be indicated individually; Support Staff should be indicated per category (e.g.: draftsmen, clerical staff).

3      Positions of the Professional Staff shall coincide with the ones indicated in Form TECH-5.

4      Indicate separately staff-month rate and currency for home and field work.

Form  FIN-5  Breakdown of Reimbursable Expenses¹

(This Form FIN-5 shall only be used when the Time-Based Form of Agreement has been included in the RFP)

1    Form FIN-5 should be filled for each of the Forms FIN-3 provided, if needed.

2    Delete items that are not applicable or add other items according to Paragraph Reference 3.6 of the Data Sheet.

3    Indicate unit cost and currency.

4    Indicate between brackets the name of the foreign currency.  Indicate the cost of each reimbursable item in the column of the relevant currency.  Cost = Unit Cost x Quantity.

5    Indicate route of each flight, and if the trip is one- or two-ways.

6    Only if the training is a major component of the assignment, defined as such in the TOR

Form  FIN-5  Breakdown of Reimbursable Expenses

(This Form FIN-5 shall only be used when the Lump-Sum Form of Agreement has been included in the RFP.  Information to be provided in this Form shall only be used to establish payments to the Consultant for possible additional services requested by the Client)

1    Delete items that are not applicable or add other items according to Paragraph Reference 3.6 of the Data Sheet.

2    Indicate unit cost and currency.

3    Indicate route of each flight, and if the trip is one- or two-ways.

4    Only if the training is a major component of the assignment, defined as such in the TOR.

2.            Reimbursable expenses

2.1          The financial negotiations shall further focus on such items as out-of-pocket expenses and other reimbursable expenses.  These costs may include, but are not restricted to, cost of surveys, equipment, office rent, supplies, international and local travel, computer rental, mobilization and demobilization, insurance, and printing.  These costs may be either unit rates or reimbursable on the presentation of invoices, in foreign or local currency.

3.            Government of Punjab Guarantee

3.1          Payments to the firm, including payment of any advance based on cash flow projections, shall be made according to an agreed estimated schedule ensuring the firm regular payments in local and foreign currency, as long as the services proceed as planned.

Sample Form

Consulting Firm:                                                                                             

Assignment:                                                                                                      Date:

Consultant’s Representations Regarding Costs and Charges

We hereby confirm that:

(a)          the basic salaries indicated in the attached table are taken from the firm’s payroll records and reflect the current salaries of the staff members listed which have not been raised other than within the normal annual salary increase policy as applied to all the firm’s staff;

(b)          attached are true copies of the latest salary slips of the staff members listed;

(c)           the away from headquarters allowances indicated below are those that the Consultants have agreed to pay for this assignment to the staff members listed;

(d)          the factors listed in the attached table for social charges and overhead are based on the firm’s average cost experiences for the latest three years as represented by the firm’s financial statements; and

(e)          said factors for overhead and social charges do not include any bonuses or other means of profit-sharing.

[Name of Consulting Firm]

Signature of Authorized Representative                                              Date

Name:                                                                                                 

Title:                                                                                                    

Consultant’s Representations Regarding Costs and Charges

(Expressed in [insert name of currency])

1.     Expressed as percentage of 1

2.     Expressed as percentage of 4